Calc Accounting Limited (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you engage our services, visit our website, or interact with us in any way.

This policy applies to information we collect about:
– Visitors to our website
– Clients and prospective clients
– Suppliers and business contacts
– Job applicants

Who We Are

We are Calc Accounting Limited, a registered company in England (Company Registration Number 16289755).

Our registered address is:
7 Green’s Court
Salisbury, England
SP1 2SX

For data protection matters, please contac info@mediumorchid-grasshopper-835619.hostingersite.com

Information We Collect

We may collect and process the following types of personal data:

Information you provide to us:
– Identity and contact information (name, address, email, phone number)

– Financial information (bank details, financial records, tax information)
– Business information (company structure, business activities)
– Employment details (for payroll services)
– Information provided in correspondence with us

Information we collect automatically:
– Technical data (IP address, browser type, operating system)
– Usage data (how you use our website)
– Cookie data (see our Cookie Policy section)

Legal Basis for Processing

We process your personal data on the following legal bases:

– **Contractual necessity**: Processing is necessary for the performance of our contract with you
– **Legal obligation**: Processing is necessary for compliance with legal obligations (tax laws, Companies Act, anti-money laundering regulations)
– **Legitimate interests**: Processing is necessary for our legitimate interests, such as managing our business relationship and improving our services
– **Consent**: Where you have given clear consent for us to process your personal data for specific purposes

How We Use Your Information

We use your information for the following purposes:

– To provide accounting, audit, and advisory services
– To comply with legal and regulatory obligations
– To manage our relationship with you
– To process payments and maintain accounts records
– To respond to inquiries and provide information about our services
– To detect and prevent fraud and other illegal activities
– To improve our website and services
– To notify you about changes to our services

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including:

– For the duration of our business relationship
– As required by law (e.g., 6 years for tax and accounting records)
– As needed to protect our legal interests
– As needed to complete our professional obligations

Disclosure of Your Information

We may share your personal information with:

– HMRC, Companies House, and other regulatory authorities
– Subcontractors who provide services on our behalf (subject to confidentiality agreements)
– Professional advisers including lawyers, bankers, and insurers
– Third parties to whom we may sell or transfer our business or assets
– Third parties where we are required by law to do so

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

International Transfers

We primarily store and process your data within the UK. However, in some circumstances, your data may be transferred to countries outside the UK. Where this occurs, we ensure that appropriate safeguards are in place to protect your data, including:

– Using standard contractual clauses approved by the UK Government
– Transferring to countries with an adequacy decision
– Implementing appropriate supplementary measures where necessary

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, altered, disclosed, or accessed in an unauthorized way. We limit access to your personal data to those employees, agents, and third parties who have a business need to know.

We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your Rights

Under data protection law, you have rights including:

– **Right to be informed** about how we use your personal data
– **Right of access** to your personal data
– **Right to rectification** if your personal data is inaccurate or incomplete
– **Right to erasure** (to be forgotten) in certain circumstances
– **Right to restrict processing** in certain circumstances
– **Right to data portability** allowing you to obtain and reuse your data
– **Right to object** to processing based on legitimate interests
– **Rights related to automated decision making and profiling**

To exercise any of these rights, please contact us using the details provided above. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data.

Cookies

Our website uses cookies to distinguish you from other users. This helps us provide you with a good experience and allows us to improve our website. For detailed information on the cookies we use and the purposes for which we use them, please see our Cookie Policy [INSERT LINK].

Changes to Our Privacy Policy

We may update this privacy policy from time to time. Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.

Complaints

If you have any concerns about how we handle your data, please contact us first. If you are not satisfied with our response, you have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at:

Calc Accounting Limited
7 Green’s Court
Salisbury, England
SP1 2SX
Email: info@mediumorchid-grasshopper-835619.hostingersite.com