Accountancy services for visionaries

We handle the numbers, so grant funded organisations can spend more time changing the world

UK Innovate Grant Services | Statutory Accounts Prep | Advisory

CALC ACCOUNTING LIMITED - TERMS AND CONDITIONSIntroduction
These standard terms apply to all services provided by Calc Accounting Limited. Our engagement letters, schedules of services, and these standard terms govern our professional relationship. By engaging our services, you agree to these terms unless expressly modified in writing.Our Services
We provide accounting and related services as specified in individual engagement letters. Only services explicitly listed in your engagement letter are included in our scope of work. Fees will be outlined in your engagement letter and are subject to review if the scope changes.Grant Audit Services
We offer independent grant audit and assurance services for recipients of government funding, including Innovate UK grants. Our assurance engagements are conducted in accordance with International Standard on Assurance Engagements (ISAE) 3000 (Revised). As qualified members of CCAB bodies, we meet the requirements to provide accountant's reports for grant-funded projects.Your Responsibilities
As a client, you are responsible for:
- Providing accurate and timely information
- Maintaining adequate accounting records
- Complying with relevant laws and regulations
- Safeguarding assets and implementing appropriate internal controls
- Reviewing and approving financial statements before they are finalized
- Determining if your company qualifies for audit exemptionsOur Responsibilities
We will:
- Provide services with reasonable care and skill
- Compile financial information based on the records you provide
- Advise on the adequacy of your accounting records
- Maintain confidentiality of your information
- Comply with professional and ethical standards
- Notify you if we believe financial statements may be misleadingLimitation of Liability
Our liability is limited to losses, damages, costs and expenses caused by our negligence or willful default. We are not responsible for:
- Losses arising from inaccurate or incomplete information you provide
- Consequences of your failure to act on our advice
- Third-party claims (unless agreed in writing)
- Losses arising from changes in law after our advice was givenFor grant audit services, our liability will be limited as specified in the engagement letter, which typically sets limits appropriate to the size and scope of the grant being audited. For grants up to £3 million, our liability is typically capped at £2 million in aggregate, subject to specific exceptions detailed in the engagement letter.Confidentiality
We will maintain confidentiality of all information provided by you, except where:
- Disclosure is required by law
- You have given permission
- It is necessary for regulatory or ethical purposesData Protection
We act as a data controller for personal information you provide. We will:
- Process data only for providing our services, complying with legal obligations, or for legitimate business interests
- Maintain appropriate security measures
- Retain data in accordance with legal requirements
- Respect data subject rights under current data protection legislationCommunication
We may communicate with you and third parties via email or other electronic means. While we use virus-scanning software, we cannot guarantee electronic communications will be secure, virus-free, or received within a certain timeframe.Fees and Payment
- Our fees reflect time spent, skill level required, and complexity of work
- Invoices are due for payment within 30 days of issue
- We may charge interest on late payments at 8% above base rate
- We reserve the right to suspend services if payment is unduly delayed
- VAT will be added where applicableGrant Audit Fees
For grant audit services, fees will be specified in the engagement letter. Please note that our fees for preparing grant audit reports are not eligible for grant reclaim and must be borne by the grant recipient. These costs cannot be recharged to the grant-providing body.Period of Engagement and Termination
Either party may terminate our agreement with 21 days' written notice. We may terminate immediately if:
- You fail to cooperate with us
- We believe you have provided misleading information
- An independence issue arises
- You fail to pay our fees
- Either party breaches their obligationsQuality Control
Our files may be subject to review by independent regulators or quality control bodies who are bound by the same confidentiality rules as our staff. We will investigate all complaints thoroughly, and clients reserve the right to take any complaint to the appropriate professional body.Intellectual Property Rights
We retain all intellectual property rights in documents we prepare unless the law specifically states otherwise.Document Retention
You have a legal responsibility to retain documents relevant to your financial affairs. For companies and corporate entities, records should be kept for six years from the end of the accounting period.Professional Indemnity Insurance
Our professional indemnity insurer is Direct Line Insurance, of Churchill Court, Westmoreland Road, Bromley, Kent, BR1 1DP. Coverage is worldwide, excluding business carried out from offices in the US or Canada and claims brought in US or Canadian courts.Complaints
If you are dissatisfied with our service, please contact [email protected]. We will acknowledge any complaint within five business days and aim to resolve it within eight weeks. Unresolved complaints may be referred to ICAEW.Applicable Law
Our engagement and these terms are governed by English law. The English courts have exclusive jurisdiction in relation to any claim, dispute or difference concerning our engagement and any matter arising from it.For further information or to discuss these terms, please contact us at:Calc Accounting Limited
7 Green's Court
Salisbury, England
SP1 2SX
[email protected]

CALC ACCOUNTING LIMITED - PRIVACY POLICYIntroductionCalc Accounting Limited ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you engage our services, visit our website, or interact with us in any way.This policy applies to information we collect about:
- Visitors to our website
- Clients and prospective clients
- Suppliers and business contacts
- Job applicantsWho We AreWe are Calc Accounting Limited, a registered company in England (Company Registration Number 16289755).Our registered address is:
7 Green's Court
Salisbury, England
SP1 2SXFor data protection matters, please contac [email protected]Information We CollectWe may collect and process the following types of personal data:Information you provide to us:
- Identity and contact information (name, address, email, phone number)
- Financial information (bank details, financial records, tax information)
- Business information (company structure, business activities)
- Employment details (for payroll services)
- Information provided in correspondence with usInformation we collect automatically:
- Technical data (IP address, browser type, operating system)
- Usage data (how you use our website)
- Cookie data (see our Cookie Policy section)Legal Basis for ProcessingWe process your personal data on the following legal bases:- Contractual necessity: Processing is necessary for the performance of our contract with you
- Legal obligation: Processing is necessary for compliance with legal obligations (tax laws, Companies Act, anti-money laundering regulations)
- Legitimate interests: Processing is necessary for our legitimate interests, such as managing our business relationship and improving our services
- Consent: Where you have given clear consent for us to process your personal data for specific purposesHow We Use Your InformationWe use your information for the following purposes:- To provide accounting, audit, and advisory services
- To comply with legal and regulatory obligations
- To manage our relationship with you
- To process payments and maintain accounts records
- To respond to inquiries and provide information about our services
- To detect and prevent fraud and other illegal activities
- To improve our website and services
- To notify you about changes to our servicesData RetentionWe will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including:- For the duration of our business relationship
- As required by law (e.g., 6 years for tax and accounting records)
- As needed to protect our legal interests
- As needed to complete our professional obligationsDisclosure of Your InformationWe may share your personal information with:- HMRC, Companies House, and other regulatory authorities
- Subcontractors who provide services on our behalf (subject to confidentiality agreements)
- Professional advisers including lawyers, bankers, and insurers
- Third parties to whom we may sell or transfer our business or assets
- Third parties where we are required by law to do soWe require all third parties to respect the security of your personal data and to treat it in accordance with the law.International TransfersWe primarily store and process your data within the UK. However, in some circumstances, your data may be transferred to countries outside the UK. Where this occurs, we ensure that appropriate safeguards are in place to protect your data, including:- Using standard contractual clauses approved by the UK Government
- Transferring to countries with an adequacy decision
- Implementing appropriate supplementary measures where necessaryData SecurityWe have implemented appropriate security measures to prevent your personal data from being accidentally lost, altered, disclosed, or accessed in an unauthorized way. We limit access to your personal data to those employees, agents, and third parties who have a business need to know.We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.Your RightsUnder data protection law, you have rights including:- Right to be informed about how we use your personal data
- Right of access to your personal data
- Right to rectification if your personal data is inaccurate or incomplete
- Right to erasure (to be forgotten) in certain circumstances
- Right to restrict processing in certain circumstances
- Right to data portability allowing you to obtain and reuse your data
- Right to object to processing based on legitimate interests
- Rights related to automated decision making and profilingTo exercise any of these rights, please contact us using the details provided above. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data.CookiesOur website uses cookies to distinguish you from other users. This helps us provide you with a good experience and allows us to improve our website. For detailed information on the cookies we use and the purposes for which we use them, please see our Cookie Policy [INSERT LINK].Changes to Our Privacy PolicyWe may update this privacy policy from time to time. Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.ComplaintsIf you have any concerns about how we handle your data, please contact us first. If you are not satisfied with our response, you have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.Contact UsIf you have any questions about this privacy policy or our privacy practices, please contact us at:Calc Accounting Limited
7 Green's Court
Salisbury, England
SP1 2SX
Email: [email protected]Last updated: March 2025